Keep members coming back.
Grow a gym or fitness studio. Sell and renew memberships, track attendance at the door, manage trainers and classes, and remind members before their plan expires.
- Membership renewals
- Attendance check-in
- Trainer schedules
Why Fitloop.
Gyms grow when members renew. Yet many owners track plans in a register, chase renewals from memory, and have no clear idea who has stopped coming. Trainer schedules and class bookings live in WhatsApp groups and on whiteboards.
Fitloop puts memberships, attendance, trainers and payments in one place. Sell and renew plans in a few clicks. Members check in at the door, so you see who is active and who is drifting away. Reminders go out before a plan expires, and trainers and classes run to a clear schedule.
Who it's for
Independent gyms
Owners who want renewals, dues and attendance under control without a register or spreadsheet.
Fitness and yoga studios
Studios that run batches and classes and need bookings, capacity limits and class packs.
Training and CrossFit boxes
Coach-led spaces that sell personal training and small-group sessions alongside memberships.
Gym chains
Owners with several centres who want consistent plans and pricing and one view of members and revenue.
Everything inside Fitloop.
Every module shares the same records, so a change made in one place shows up everywhere straight away.
Membership plans
Create monthly, quarterly and yearly plans, class packs and personal training packages with validity and pricing.
Renewals and dues
See plans expiring this week, members with pending dues and part payments, and renew a plan in a few clicks.
Attendance check-in
Members check in at the door and each visit is recorded against their plan. Expired members are flagged at check-in.
Trainer schedules
Assign trainers to members and classes, manage shifts, and track personal training sessions delivered.
Classes and batches
Schedule classes with capacity limits, take bookings, and see who attended each session.
Member profiles
Keep contact details, plan history, payments, body measurements and goals in one member profile.
Billing and GST
Bill memberships, personal training and supplements with GST invoices, and take cash, card or UPI.
Leads and reminders
Track enquiries and trial visits, follow up, and send renewal, birthday and inactivity reminders.
Fitloop on every screen you use.
Desktop at the counter, tablet on the floor, phone in your pocket. The same data, updated as it happens.
How work moves through Fitloop.
Each step hands over to the next automatically, so nothing is typed twice.
1Members arrive
Members check in at the door. The desk sees their plan status and any dues as they walk in.
2Sessions run
Trainers see their assigned members and classes. Class attendance and PT sessions are marked as they happen.
3Renewals go out
Reminders go to members whose plans expire soon. The desk renews plans and collects dues as members visit.
4Owner reviews
You check new joins, renewals, dues, attendance trends and trainer sessions, centre by centre.
The right screens for every person.
Each person signs in with their own login and sees only what their job needs. Every change is recorded in the audit trail.
Owner
Sees members, renewals, dues and collections, sets plans and prices, and controls who can see member measurements and health notes.
Front desk
Handles check-in, sells and renews plans, takes payments with GST invoices, and follows up on enquiries and trial visits.
Trainer
Sees assigned members and classes, records personal training sessions and class attendance, and updates measurements and goals.
Gym manager
Sets trainer shifts and class schedules, tracks plans expiring this week and pending dues, and sends renewal reminders.
Built for the way hospitality & lifestyle works.
We set Fitloop up with your items, prices, taxes and formats, move your existing data across and train your team before you go live.
Works with
- Biometric and RFID access devices
- QR code check-in
- UPI QR and card terminals
- Online payments through your gateway
- SMS and WhatsApp messages
- Thermal receipt printers
- Tally export (Excel/XML)
Membership plans, class packs and PT
Renewal reminders before plans expire
Check-in attendance at the door
Expired plans flagged at check-in
Trainer schedules and PT session tracking
Class booking with capacity limits
Enquiry and trial follow-up
Dues, part payments and GST invoices
Rules followed. Data protected.
Fitloop keeps the records your regulators and auditors ask for, and every release is penetration-tested by our own security team before it reaches you.
Indian regulations
3GST invoicing
Membership and training invoices show your GSTIN, SAC codes and the correct tax split, with reports ready for GSTR-1 and GSTR-3B.
Member data privacy
Contact details, measurements and health notes are visible only to roles you allow, which helps you handle personal data under India's DPDP Act.
Marketing consent
Record which members agreed to offers, and send SMS through your DLT-registered sender ID and templates, as TRAI rules require.
Built-in controls
2Freeze and refund control
Plan freezes, extensions, discounts and refunds need the right permission and are logged in the audit trail.
Cash control
Payments are tied to receipts and staff, and day-end collection reports show cash, card and UPI separately.
Questions about Fitloop, answered.
Straight answers to what owners usually ask before switching to Fitloop.
Still have a question?
Talk to someone who knows Fitloop, or see it working with your own data.
hello@hexasecurelabs.com01How do members check in?
Members can check in at the desk, by scanning a QR code, or through a biometric or RFID device where you have one. Each visit is recorded and expired plans are flagged.
02Will it remind members to renew?
Yes. Fitloop sends reminders before a plan expires, by SMS or WhatsApp through your own account. The desk also gets a daily list of plans expiring soon.
03Can I freeze a membership?
Yes. You can freeze a plan for a set period and the expiry date moves forward automatically. Freezes need the right permission and are recorded.
04Can I track personal training separately?
Yes. Sell PT packages with a set number of sessions, assign a trainer, and mark each session as delivered. You and the trainer can see sessions used and left.
05Can I move my existing members over?
Yes. We import your member list, plans, expiry dates and pending dues from spreadsheets or your old software during onboarding, so you start with up-to-date records.
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See Fitloop with your own data.
Book a free, no-obligation demo. Tell us about your business and we'll show you exactly how the right application fits.